Information for Contributors

Read AIP Advances’ General Editorial Policies

Where to Submit Your Manuscript

Contribute to the community journal, AIP Advances at  http://AIPadvances.peerx-press.org.  Author instructions for the submission process are available through a link after you successfully log in. After registering and submitting files and supporting information, you can check on the status of your manuscript throughout the peer review process.

Manuscript materials should be submitted to the journal according to the guidelines listed below. Alternatives cannot be routinely accommodated. At least a cover-letter file must be uploaded; no more than one manuscript or article-text file should be uploaded. Upload separate, individual files for the cover letter, article text (including title, byline, abstract, main text, appendices, references, tables, and list of figure captions), and each figure.

A cover letter should specify authors, title, Journal, the corresponding author's e-mail address, and any special requests. Unless otherwise stated, submission of a manuscript will be understood to mean that the paper has been neither copyrighted, classified, published, nor is being considered for publication elsewhere.

AIP Advances is published by the American Institute of Physics. The content of this journal is licensed under a Creative Commons Attribution 3.0 Unported license. The authors are the copyright holders. For additional information regarding Creative Commons see http://AIPadvances.aip.org/about/rights.

At  the  time of submission, suggestions of possible reviewers are welcome. To help protect the reviewer's anonymity, we ask for at least four names, with full information on postal and e-mail addresses, telephone number, and fax number. The referee selected by the Editor may, of course, not necessarily be from the list. The Editor strongly prefers to correspond directly with the author, rather than through the reports division or through executives of the author's laboratory. Manuscripts sent to authors for revision should be returned to the Editor within two weeks. A manuscript returned later than this will generally be regarded as newly submitted and will receive a new receipt date.

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Contact the Editorial Office

Contact the Editorial Office for AIP Advances at:

AIP Advances Editorial Office
American Institute of Physics
Suite 1NO1
2 Huntington Quadrangle
Melville, NY 11747-4502
USA

 

E-mail: aip.advances@aip.org
Tel.: +1 516-576-2622 (or +1 516-576-2403)
Fax: +1 516-576-2223

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Statement of Ethics and Responsibilities of Authors

This journal is published as part of the charter of its publisher, the American Institute of Physics (AIP), to advance and diffuse knowledge of the science of physics and its applications to human welfare. To that end, it is essential that all who participate in producing the journal conduct themselves as authors, reviewers, editors, and publishers in accord with the highest level of professional ethics and standards.

A detailed statement of what this journal expects is available here.

By submitting a manuscript to this journal, each author implicitly confirms that it meets the highest ethical standards.

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Accepted Manuscripts

Authors whose manuscripts have been accepted for publication will receive correspondence informing them of the issue for which it is tentatively scheduled. Date of publication may be before the cover date of the issue.

As a rapid-publication journal, AIP Advances does not supply page proofs to the authors. Authors should ensure that their revised manuscript reflects the version intended for final publication.

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How to Prepare Your Manuscript

Sample manuscript and sample published article are available for download.

English Language Editing Assistance

AIP recommends Edanz for authors who wish to have the language in their manuscripts edited by a native-English-speaking language editor who is also a scientific expert. Edanz is a global editing service with offices in Japan and China. Use of an editing service is neither a requirement nor a guarantee of acceptance for publication. Please contact Edanz directly to make arrangements for editing and to receive a quotation regarding price and time.

Acceptable manuscript file types include Word, LaTeX, and PDF. PDF is acceptable for the review process only and a source Word or LaTex file is required for production. For authors who use LaTeX, REVTeX 4.1 is now available and includes style files for most AIP journals and associated instructions. REVTeX 4.1 is available here.  Authors publishing in AIP Advances could use style files provided for Journal of Applied Physics.

Note for TeX users:

Please note that AIP does not compose/typeset pages in TeX. Instead we use the generic markup language XML (Extensible Markup Language). As a result, the format and layout, especially math, may look somewhat different to what was originally created in TeX. While we appreciate the benefits to authors of preparing manuscripts in TeX, especially for math-intensive manuscripts, it is neither a cost-effective composition tool (for the volume of pages AIP currently produces) nor is it a format that can be used effectively for online publishing.

XML is critical to ensure that online content is discoverable, searchable, and accessible well into the future. It is a W3C standard that has been adopted by many publishers as well as by many software industry market leaders. Information in XML can be processed easily by computers and is both hardware and software independent. Tagged XML data is an ideal archive format as identification and extraction of specific content for reuse is relatively easy. A single XML source file is generated from authors’ TeX or Word files and feeds our entire process. All end-products and deliverables, whether print or electronic, are derived from this single XML file, reducing the chance of errors or inconsistencies.

The Manuscript, including the abstract, references, and captions, should be set up for 21.6 × 28 cm (8-1/2 × 11 in. or A4) pages with ample margins. It should be carefully proofread by the author. The manuscript must be in good scientific American English; this is the author's responsibility. Number all pages in single sequence. The title page should contain the title of the article, the names of the authors, a suitable byline, and a short abstract. Parts of the manuscript should be arranged in the following order: title, author, affiliation, abstract, text, acknowledgments, appendices, and references. Figures, with figure captions, may be embedded within the manuscript to assist the reviewers. Papers should not be lengthened by unnecessary descriptions and repetitions, but neither should authors use a telegraphic style detrimental to the clarity and understanding of the paper.

The title of a paper should be as concise as possible but informative enough to facilitate information retrieval. For series publications of closely related papers, the descriptor “Part I,” or simply “I,” will not be included as part of the title of an article unless Part II has already been submitted for publication in the Journal. Part III, IV, etc., are likewise unacceptable unless the prior parts have already been accepted or have appeared in this Journal, and are properly identified in the references.

The Abstract should be self-contained (contain no footnotes). One should not have to read the paper to understand the abstract. It should be about 5% of the length of the article, but less than 500 words. The abstract should be written as one paragraph and should not contain displayed mathematical equations or tabular material. References that appear in the abstract must be fully cited there; numbered references begin in the body of the text.

Authors' names should preferably be written in a standard form for all publications to facilitate indexing and avoid ambiguities.

Authors with Chinese, Japanese, or Korean names may choose to have their names published in their own language alongside the English versions of their names in the author list of their publications. For Chinese, authors may use either Simplified or Traditional characters. Chinese, Japanese, or Korean characters must be included within the author list of the manuscript when submitting or resubmitting. The manuscript must be prepared using Microsoft Word or using the CJK LaTeX package. Specific guidelines for each authoring tool are given here. To ensure that we have processed the manuscript files correctly, you must proof the PDF of the manuscript as produced by the Peer X-Press system on first submission.

Equations should be well aligned and should not be crowded; only the more important ones should be numbered on the right-hand side of the manuscript. Equations should be numbered consecutively throughout, i.e., (1), (2), (3), etc. [The form (1.1), (1.2), etc., in Sec. I, (2.1), (2.2), etc., in Sec. II, and so on is acceptable, but not preferred.] Several equations grouped together may be given letters to distinguish them [for example, (2a), (2b), (2c)]. A later, somewhat changed version of an earlier equation may be labeled with a prime [for example, (1), (2), (3), (1'), (4), etc.]. Other numbering schemes are unacceptable and will be changed. Use center dot only to indicate dot products and a boldfaced cross (×) to indicate a cross product. Use a lightface cross product (×) to indicate multiplication which is continued to the next line. The solidus (/) should be used instead of built-up fractions in running text, and in display wherever clarity would not be jeopardized. Use "exp" for complicated exponents. Avoid repetition of a complicated expression by representing it with a standard, commonly used symbol.

Notation must be legible, clear, compact, and consistent with standard usage. All unusual symbols whose identity may not be obvious must be identified the first time they appear, and at all subsequent times when confusion might arise. Superscripts are normally set directly over subscripts; authors should note where readability or the meaning requires a special order.

References and footnotes are treated alike. They must be numbered consecutively in order of first appearance in the text and should be given in a separate double-spaced list at the end of the text material. Reference should be made to the full list of authors, rather than to first author followed by an abbreviation such as et al. References within tables should be designated by lowercase Roman letter superscripts and given at the end of the table. For the proper form, see recent issues of this journal. Preprints of cited unpublished work by the authors should be sent with the manuscript.

Separate Tables (numbered with Roman numerals in the order of their appearance in the text) should be used for all but the simplest tabular material; they should have captions that make the tables intelligible without reference to the text. The structure should be clear, with simple column headings giving all units. Unaltered computer output and notation are generally unacceptable.

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AUTHOR GUIDELINES FOR MULTIMEDIA SUBMISSIONS

Multimedia files can be included in the online version of published papers. These multimedia files can be viewed by simply clicking on a link in the paper, provided the reader has a video player, such as Windows Media Player^TM, QuickTime Player^TM, or RealOne Player^TM installed.

Please adhere to the following guidelines when preparing multimedia files for submission:

• When incorporating multimedia, note that the paper should be written so that the print version can be understood on its own.
• Submit all multimedia files initially with the manuscript.
• Treat all multimedia files as figures, numbered in sequence as they are referred to in text. (Multimedia files will not have a numbering scheme separate from the figures.)
• All multimedia files must be cited in the text, referred to by their figure number.
• For each multimedia file, provide a figure, which is a static representation of the multimedia file. Also provide an accompanying caption. At the end of the caption, include the phrase, "(enhanced online)."
• Video and other enhanced files should be in a format that the majority of readers can view without too much difficulty. See the multimedia guidelines here for specific submission requirements.

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Supplemental Material

Supplemental files may be of two types:

Appropriate items include multimedia (e.g., movie files, audio files, 3D rendering files), data tables, and text (e.g., appendices) that are too lengthy or of too limited interest for inclusion in the article. Links (URLs) in the online journal article allow users to navigate directly to the associated files. Note that subdirectories (folders) are not acceptable. Name files appropriately, so that all files can reside at the root directory, allowing successful linking between the published paper and its associated supplemental material.

All supplemental material must be approved by the Journal Editor as part of a manuscript's normal review cycle, and must be listed in the reference section as follows: "See supplementary material at [URL will be inserted by AIP] for [give brief description of material]."

For additional information about depositing or retrieving supplemental files, see the Supplemental Material homepage.

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How to Prepare Your Illustrations

For best results, please adhere to these guidelines when preparing your illustrations for submission.

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Manuscript Preparation Checklist

Sample manuscript and sample published article are available for download.

Use the QC checklist and complete the followings to avoid the most common mechanical errors in submitted manuscripts:

1.	Number all pages in single sequence.
2.	Type references in the style used by AIP Journals.
3.	Submit cover letter, manuscript file, illustration files, and any supplemental files to http://AIPadvances.peerx-press.org.
4.	The original figures must be in the final published size, not oversized.
5.	Obtain permission for reuse of any previously published material and include proper citation information within manuscript. For guidelines and blank form, click here.

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